2 years ago

When:
8 October, 2015

Location:
Lecture Theatre H7

Organised by:
Biomedical Society


With the year coming to a close it's time to say goodbye to your sexy committee of 2015 … BUT we are super excited to welcome a brand spanking new committee of 2016!!!
That’s right, it’s AGM Time! And this is your chance to become involved!

If you feel like you could throw better events than 2015 (which let’s be honest is unlikely) and want to make some serious changes which you think can make 2016 a year to remember, then DO NOT hesitate to throw your purple hand up at our Annual General Meeting.

Even if you’re not looking to get on committee, come support your friends and make sure the right people are chosen to make 2016 a Biomed success!

All positions are open, with the exception of first-year reps. This includes:
1 X All Powerful President
1 X Semi Powerful Vice-President
1 X Secretary
1 X Assistant Secretary
1 X Treasurer
1 X Assistant Treasurer
2 X Activities Officers
1 X Academic Officer
1 X Sponsorship and Publicity Officer
1 X Camp Officer



Details of the role of each position, as per the club constitution, are below. Please note you MUST be a registered MEMBER prior to the event to vote!

Committee positions require those who will be dedicated to organizing BBQs, preparing for our annual events such as cAMP, BALL and BOOZE CRUISE as well as providing support for other Biomed students. You must be willing to give Biomed your time, and realize that there are no positions that don’t require your hard work and dedication. The only prerequisite for being elected to any position is that you must be a student, have been a member for 15 days on the day of the AGM, and you must convince your fellow society members why you’re suitable for the job.

SO, if you think you have what it takes to fill the purple uniform with the distinction it deserves, prepare a one-minute speech and show why you have what it takes!!

Free pizza and drinks will be on the house to all who come along!

Biomed Society Office Bearer Descriptions:
The duties of the President shall be to
(i) preside as chair over committee meetings and General Meetings;
(ii) attend meetings of the Clubs & Societies Council, vote in the interests of the club, and report outcomes to the committee;
(iii) co-ordinate the activities of the committee;
(iv) mentor the First Year Level Representatives and Vice President;
(v) represent the club, and act as its spokesperson, to the Clubs & Societies Council, MSA, the University and other bodies, as appropriate;
(vi) submit reports to committee meetings, as appropriate;
(vii) submit an annual report to the AGM; and
(viii) perform other duties, as the committee may resolve.

The duties of the Vice President shall be to:
(i) attend committee meetings and General Meetings;
(ii) preside as chair over committee meetings and General Meetings, in the absence of the President;
(iii) assist the President in her/his duties;
(iv) perform the duties of the President if that office is vacant;
(v) mentor the First Year Level Representatives;
(vi) book/liaison with Monash Venues; and
(vii) perform other duties, as the committee may resolve.

The duties of the Treasurer shall be to:
(i) attend committee meetings and General Meetings;
(ii) keep the club’s financial books in order, in accordance with the requirements of the Clubs & Societies Council;
(iii) prepare a club budget, at least annually;
(iv) collect and bank all income in the club’s bank account;
(v) prepare the club’s financial books for audit, semi-annually;
(vi) mentor the Assistant Treasurer;
(vii) submit a financial report to the AGM;
(viii) liaise with the Clubs & Societies Council on any financial requirements; and
(ix) perform other duties as the committee may resolve.

The duties of the Assistant Treasurer shall be to:
(i) attend committee meetings and General Meetings;
(ii) assist the Treasurer in their duties;
(iii) perform other duties as the committee may resolve.

The duties of the Secretary shall be to:
(i) attend committee meetings and General Meetings;
(ii) prepare agendas and minutes, and serve notice as prescribed, for General Meetings and committee meetings;
(iii) act as Returning Officer for club elections, as appropriate;
(iv) ensure that an up-to-date membership register is maintained;
(v) regularly check the club’s mail box and electronic mail account, supplied by the Clubs & Societies Council, for incoming correspondence;
(vi) ensure that inwards and outwards correspondence for the club is handled correctly and in a timely manner;
(vii) mentor the Assistant Secretary;
(viii) submit an annual report to the AGM; and
(ix) perform other duties as the committee may resolve.

The duties of the Assistant Secretary shall be to:
(i) attend committee meetings and General Meetings;
(ii) assist the Secretary in their duties; and
(iii) perform other duties as the committee may resolve.

The duties of the Activities Officers, up to two of, shall be to:
(i) attend committee meetings and General Meetings;
(ii) act as an administrative office with the President and Vice-President on major social functions including, but not limited to, the Annual Ball and Annual Camp;
(iii) act as a facilitator and instigator of social functions such as club lunches, BBQs, nights out, and general social events;
(iv) book BBQs and prepare tents, utensils for use during launches;
(v) mentor the First Year Level Representatives; and
(vi) perform other duties as the committee may resolve.

The duties of the Sponsorship and Publicity Officer shall be to:
(i) attend committee meetings and General Meetings;
(ii) seek our sponsorship – corporate or otherwise – opportunities on an annual basis, on behalf of the committee, especially following the AGM for the purposes of the following year;
(iii) negotiate said sponsorship opportunities and agreements;
(iv) seek sponsorship on individual society events;
(v) publicise all upcoming events organised by the society;
(vi) coordinate any publications, newsletters, postering etc. produced by the society;
(vii) cost and budget for all advertising related expenditure in liaison with the Treasurer;
(viii) design graphics for upcoming events for promotional purposes;
(ix) produce an O Week Guide – magazine;
(x) mentor the First Year Level Representatives; and
(xi) perform other duties as the committee may resolve.

The duties of the Academics Officer shall be to:
(i) attend committee meetings and General Meetings;
(ii) act as a liaison to industry professionals, SOBS faculty and workers – both corporate and academic – on behalf of the society;
(iii) facilitate the organisation of no less than four academic events;
(iv) organise an Industry Mixer Night;
(v) organise, but is not limited to, another three of the following: MD/MBBS Information Session, Honours Info Session, GAMSAT Info Session;
(vi) organise gift cards/appropriate thanks for each speaker at academic events;
(vii) mentor the First Year Level Representatives; and
(viii) perform other duties as the committee may resolve.

The duties of the Camp Officer shall be to:
(i) attend committee meetings and General Meetings;
(ii) book the Campsite;
(iii) prepare a full, printed list of the names of everybody on Camp to include their families, parents, duties. Multiple copies made and posted around the campsite;
(iv) maintain a waiting list of everybody coming on Camp and follow up on this to ensure the Camp attendance is at capacity;
(v) organise leaders meetings before Camp: at least one week prior, and one just before leaving;
(vi) assist the Executive in delegating roles and responsibilities to leaders on Camp. The list will include who is to stay sober on each night, chain-of-command, and phone numbers of local emergency services;
(vii) run leader meetings before major events and make sure everyone is clear on their roles;
(viii) ensure everyone attending Camp has paid, is overage, has signed a waiver and medical form;
(ix) be the Sober Officer on Camp;
(x) act as liaison between the committee and campsite and any other establishments involved in the running of Camp;
(xi) mentor the First Year Level Representatives; and
(xii) perform other duties as the committee may resolve.