2 years ago

When:
15 October, 2015

Location:
H3 lecture theatre

Organised by:
Society of Arts Students


As another year with SAS starts to draw to a close, its time to prepare for the end of uni, final exams and the upcoming summer. This means electing a new bunch of sexy people to run SAS in 2016!

Being on SAS Committee means you're representing all Clayton Arts Students at Monash University. Aside from being heaps of fun, it requires a bit of dedication to bring together all of our awesome events and functions. It's also an incredibly rewarding committee to be part of and a great way to enhance your uni experience. So come on down on Thursday 15th October and get involved in the electing process. Have a think about what position you're running for, vote for those you think most worthy and who would best serve the committee next year. There will also be some free pizza to gorge on and soft drinks to enjoy the show!
ALL POSITIONS ARE UP FOR GRABS!
The positions are:

President *
Vice President *
Secretary *
Treasurer *

Activities Directors (x2)
Camp Coordinator (1 x male, 1 x female)
Ball Coordinator (1 x male, 1 x female)
Assistant Treasurer
IT Coordinator
O-Week Coordinator
Publications Coordinator
Careers and Education Coordinator
Sponsorship and Marketing Coordinator
General Representatives (x4)

* Only individuals who have been on committee for more than one year can run for these positions

What to do??
Bearing in mind that executive speeches have a maximum of 2 minutes and every other position has 1 minute, you can be as creative as you like with your speeches. You can choose to do an acrostic poem, a song/rap, an interpretive dance or a good old-fashioned power point presentation. Whatever you do, just make sure you tell everyone a bit about yourself, how much you love SAS, and why you would like the particular position you’re going for.

Note: You MUST have a valid SAS 2015 membership to enter and vote.

Description of Positions:

President;
- preside as chair over club committee meetings, executive committee meetings, and General Meetings;
- attend meetings of the Clubs & Societies Council, vote in the interests of the club, and report outcomes to the committee;
- co-ordinate the activities of the committee;
- represent the club, and act as its spokesperson, to the Clubs & Societies Council, MSA, the University and other bodies, as appropriate;
- submit reports to committee meetings, as appropriate;
- submit an annual report to the AGM;
- review the Constitution annually and update it as required;
- fulfil other such duties as the committee may resolve; and
- paint a portrait of the preceding President.

Vice President
- attend committee meetings, executive committee meetings, and General Meetings;
- preside as chair over committee meetings, executive committee meetings, and General Meetings, in the absence of the President;
- assist the President in her/his duties;
- perform the duties of the President if that office is vacant;
- perform other duties, as the committee may resolve;
- be responsible to the President of the Club; and
- oversee the Events Portfolio, ensuring the effective and efficient operation of all sub-committee obligations and projects;

Treasurer
- attend committee meetings, executive committee meetings, and General Meetings;
- keep the club’s financial books in order, in accordance with the requirements of the Clubs & Societies Council;
- prepare a club budget, at least annually;
- collect and bank all income in the club’s bank account;
- prepare the club’s financial books for audit, semi-annually;
- submit a financial report to the AGM;
- liaise with the Clubs & Societies Council on any financial requirements;
- be responsible to the President of the Club; and
- oversee the Finance Portfolio, ensuring the effective and efficient operation of all sub-committee obligations and projects.

Secretary
- attend committee meetings, executive committee meetings, and General Meetings;
- prepare agendas and minutes, and serve notice as prescribed, for General Meetings and committee meetings;
- liaise with the Clubs & Societies Council on any secretarial requirements;
- act as Returning Officer for club elections, as appropriate;
- ensure that an up-to-date membership register is maintained;
- regularly check the club’s mail box and electronic mail account, supplied by the Clubs & Societies Council, for incoming correspondence;
- ensure that inwards and outwards correspondence for the club is handled correctly and in a timely manner;
- submit an annual report to the AGM;
- maintain the clubs organisational memory;
- be responsible to the President of the Club; and
- oversee the Communications Portfolio, ensuring the effective and efficient operation of all sub-committee obligations and projects.

Activities Directors
- operate within the Events Portfolio;
- be responsible to the Vice President of the Club;
- co-ordinate and oversee the Events Portfolio and it’s various sub committees to ensure its effective and efficient operation;
- liaise between the sub-committees and the Committee;
- co-ordinate all social activities, excluding ball and camp;
- oversee appointed general representative in organising barbecues; and
- delegate responsibilities, where appropriate, to the sub-committee.

Ball Coordinators
- operate within the Events Portfolio;
- be responsible to the Vice President; and
- organise and run the Club’s annual ball.

Camp Coordinators
- operate within the Events Portfolio;
- be responsible to the Vice President;
- organise and run the Club’s annual camp; and
- be responsible for booking a camp venue for the following year before the completion of semester one.

Assistant Treasurer
- operate within the Finance Portfolio;
- be responsible to the Treasurer;
- be responsible for submission of grant applications; and
- assist the Treasurer with regular Treasurer duties

IT Coordinator
- operate within the Finance Portfolio;
- be responsible to the Treasurer;
- manage the electronic database of members;
- send at least one email per semester to Club members;
- create and maintain a website according to current events and committee members; and
- keep the main Facebook page up to date according to current events and committee members.

Publications Coordinator
- operate within the Communications Portfolio;
- be responsible to the Secretary;
- produce the publication “Simian” at least bi-annually;and
- co-ordinate a Simian subcommittee for each edition

Careers and Education Officer
- operate within the Communications Portfolio;
- be responsible to the Secretary;
- liaise with the faculty on any Education matters;
- guide the development of an informative careers program for Arts students; and
- develop a careers guide.

O’Week Coordinator
- Operate within the Events Portfolio;
- be responsible to the Vice President;
- organise the O’Week stall and merchandise;
- prepare and co-ordinate an O’Week budget with the outgoing and incoming executive;
- Coordinate with the MSA;
- put together a general membership email group;
- organise memberships until the end of week when the responsibility will be handed to the Secretary; and
- be responsible for managing merchandise stock and the store room for the remainder of the year.

Sponsorship and Marketing Coordinator
- operate within the Communications Portfolio;
- be responsible to the Secretary;
- be responsible for organising all sponsorship, especially prior to O-week;
- liaison with various venues and brands to secure sponsorship deals;
- maintain existing sponsor relationships; and
- work with the Events Portfolio to co-ordinate postering and marketing aspects of each event held.

General Representatives
- assist with the everyday running of the club;
- consist of a maximum of 4 elected members; and
- take responsibility for the running of barbecues as elected by committee and directed by the Activities Directors.

This post represents a 10 day notice period for SAS' Annual General Meeting, and 10 day notice period for proposed constitutional changes